centos 初學(xué)者

If you’re one of those people who has a whiteboard or notepad with an ever-evolving to-do list, or your desk and monitors are adorned with Post-its? reminding you of important events, then this the article for you.

如果您是擁有不斷發(fā)展的待辦事項(xiàng)清單的白板或記事本的人之一，或者您的辦公桌和顯示器上都貼有便利貼?，可提醒您重要事件，那么適合您的這篇文章。

Outlook will let you make to-do lists consisting of tasks, which you can do all sorts of things, such as setting due dates, reminders, categories, and more. The whole point is to create a more active kind of task list that you can interact with and will keep you honest.

Outlook將使您列出由任務(wù)組成的待辦事項(xiàng)列表，您可以執(zhí)行各種任務(wù)，例如設(shè)置到期日，提醒，類別等。 關(guān)鍵是要?jiǎng)?chuàng)建一種更活躍的任務(wù)列表，您可以與之交互并保持誠(chéng)實(shí)。

在任務(wù)視圖中工作 (Working in the Tasks View)

We’ve been discussing the various intricacies of Outlook 2013 recently, so if you’re new to it, we recommend you read?our introduction.

我們最近一直在討論Outlook 2013的各種復(fù)雜問(wèn)題，因此，如果您不熟悉它，建議您閱讀我們的簡(jiǎn)介。

Otherwise, open Outlook up to the Tasks view and have a look around. At first glance, you’ll notice it’s pretty empty and barren. That’s because we’ve yet to fill it up with the multitude of stuff we need to do and errands to run.

否則，請(qǐng)打開(kāi)Outlook直至“任務(wù)”視圖，然后四處看看。 乍一看，您會(huì)發(fā)現(xiàn)它非常空曠和貧瘠。 那是因?yàn)槲覀冞€沒(méi)有用我們需要做的許多事情和要執(zhí)行的差事來(lái)填補(bǔ)它。

Let’s go through and show you how to use Tasks like a pro and further organize your life with Outlook. With a little time and work, you will have a comprehensive set of tasks, which you can set up to remind you when they’re due, or you can even assign them to another person!

讓我們逐步向您展示如何像Pro一樣使用Tasks，并通過(guò)Outlook進(jìn)一步組織生活。 只需一點(diǎn)時(shí)間和工作，您將擁有一套全面的任務(wù)，可以設(shè)置這些任務(wù)來(lái)提醒您何時(shí)到期，或者甚至可以將它們分配給其他人！

添加任務(wù) (Adding Tasks)

To start, you’re going to want to add tasks. You’ll notice that there’s the familiar folder pane along the left-hand side. You can add new folders to this view, effectively then organizing your tasks into categories. You can even create a new folder group so you can again separate your tasks between your professional and personal life, if necessary.

首先，您將要添加任務(wù)。 您會(huì)注意到，左側(cè)有熟悉的文件夾窗格。 您可以將新文件夾添加到此視圖中，然后有效地將任務(wù)分類。 您甚至可以創(chuàng)建一個(gè)新的文件夾組，以便在必要時(shí)可以將工作和職業(yè)分開(kāi)。

To start, you’ll notice that there’s one task folder group call My Tasks and two sub task folders: To-Do List and Tasks. If we right-click on the top-most folder, we can create a “New Folder Group” that we’ll name Work Tasks.

首先，您會(huì)注意到有一個(gè)名為“我的任務(wù)”的任務(wù)文件夾組和兩個(gè)子任務(wù)文件夾：“任務(wù)列表”和“任務(wù)”。 如果我們右鍵單擊最上面的文件夾，我們可以創(chuàng)建一個(gè)“新文件夾組”，我們將其命名為“工作任務(wù)”。

You can add a quick task by clicking on “Click here to add a new Task” or you can click “New Task” on the Home ribbon. Check out the following untitled task, to which you can apply a number of options, show the Task, its Details, as well as manage it.

您可以通過(guò)單擊“單擊此處添加新任務(wù)”來(lái)添加快速任務(wù)，也可以單擊主頁(yè)功能區(qū)上的“新任務(wù)”。 簽出以下無(wú)標(biāo)題任務(wù)，您可以對(duì)其應(yīng)用多個(gè)選項(xiàng)，顯示任務(wù)，其詳細(xì)信息以及進(jìn)行管理。

Let’s fill out our task a little bit with some basic details and then click “Save & Close.” You can choose your start date, end date (if applicable), the status, priority, and completion percentage. You can also check the “Reminder” box and have Outlook let you know when your task is coming due.

讓我們用一些基本細(xì)節(jié)來(lái)完成我們的任務(wù)，然后單擊“保存并關(guān)閉”。 您可以選擇開(kāi)始日期，結(jié)束日期(如果適用)，狀態(tài)，優(yōu)先級(jí)和完成百分比。 您還可以選中“提醒”框，并讓Outlook通知您任務(wù)何時(shí)到期。

查看，修改和更新任務(wù) (Viewing, Modifying, and Updating Tasks)

After creating a few tasks, we can see them listed in our Tasks view. You can do some basic tinkering here such as changing the due date or assigning a category, but if you really want to view and edit, you need to double-click to open it.

創(chuàng)建一些任務(wù)后，我們可以在“任務(wù)”視圖中看到它們。 您可以在此處進(jìn)行一些基本的修改，例如更改截止日期或分配類別，但是如果您確實(shí)要查看和編輯，則需要雙擊以將其打開(kāi)。

Here’s our task once again. We can make changes to it such as the status or priority, or we can click on the “Details” button.

這又是我們的任務(wù)。 我們可以對(duì)其進(jìn)行更改，例如狀態(tài)或優(yōu)先級(jí)，也可以單擊“詳細(xì)信息”按鈕。

If there are other details associated with the task, you can fill them in here. While this may not be pertinent to most people, if you deal with independent contractors or consultants, then this is a great place to keep track of how much they’re approximately costing you.

如果還有與任務(wù)相關(guān)的其他詳細(xì)信息，則可以在此處填寫。 雖然這對(duì)大多數(shù)人而言可能無(wú)關(guān)緊要，但是如果您與獨(dú)立承包商或顧問(wèn)打交道，那么這是一個(gè)跟蹤他們大概花費(fèi)您多少錢的好地方。

There are a few other things we can mention before moving on to recurrences. While you’re nosing about in the task interface, take a moment to note that you can delete or forward the task if you decide it’s not worth pursuing, or you need input from someone else on it, respectively.

在繼續(xù)進(jìn)行遞歸操作之前，我們還需要提及其他一些內(nèi)容。 在任務(wù)界面中打擾時(shí)，請(qǐng)花點(diǎn)時(shí)間注意，如果您認(rèn)為不值得追求的任務(wù)或需要其他人提供的輸入，則可以刪除或轉(zhuǎn)發(fā)任務(wù)。

You can also manage the task, such as marking it complete, assigning it, and sending a status report. We’ll talk more about that shortly. For now, let’s briefly check out how to set up recurring tasks.

您還可以管理任務(wù)，例如將其標(biāo)記為完成，分配和發(fā)送狀態(tài)報(bào)告。 稍后我們將詳細(xì)討論。 現(xiàn)在，讓我們簡(jiǎn)要地檢查一下如何設(shè)置重復(fù)任務(wù)。

處理重復(fù)任務(wù) (Working with Recurring Tasks)

Creating a recurring task is the same as creating a recurring appointment or recurring meeting. The dialog you see when you click on the “Recurrence” button will likely look pretty familiar.

創(chuàng)建定期任務(wù)與創(chuàng)建定期約會(huì)或定期會(huì)議相同。 單擊“重復(fù)發(fā)生”按鈕時(shí)看到的對(duì)話框可能看起來(lái)很熟悉。

So here’s our “talk about work stuff” task, recurring every week on Wednesday, with no end in sight. Note also, that even if you do not complete the task by the time the task recurs, another one will still be generated.

因此，這是我們的“談?wù)摴ぷ鲀?nèi)容”任務(wù)，該任務(wù)在每周三的星期三重復(fù)發(fā)生，沒(méi)有盡頭。 另請(qǐng)注意，即使您在任務(wù)再次出現(xiàn)時(shí)仍未完成任務(wù)，仍將生成另一個(gè)任務(wù)。

You can override this by selecting the “regenerate new task” option, which instead of automatically recurring on x day, won’t regenerate the task until the current one is marked complete.

您可以通過(guò)選擇“重新生成新任務(wù)”選項(xiàng)來(lái)覆蓋此任務(wù)，該選項(xiàng)不是在x天自動(dòng)重復(fù)執(zhí)行，而是在當(dāng)前任務(wù)標(biāo)記為完成之前不會(huì)重新生成任務(wù)。

將任務(wù)分配給其他人 (Assigning a Task to Someone Else)

We have our “talk about work stuff!” task all set up, now we just need to pawn it off on someone else! Click the “Assign Task” button in the Manage Task section of the Ribbon.

我們有“談?wù)摴ぷ鲀?nèi)容！” 任務(wù)全部設(shè)置好了，現(xiàn)在我們只需要把它當(dāng)做別人即可！ 單擊功能區(qū)“管理任務(wù)”部分中的“分配任務(wù)”按鈕。

This will open the task as an e-mail, which you can then address to others. In this case we’re just going to assign the task to talk about work stuff to someone else, so we’ll e-mail it to them.

這將以電子郵件形式打開(kāi)任務(wù)，然后您可以將其發(fā)送給其他人。 在這種情況下，我們只是將任務(wù)分配給其他人談?wù)摴ぷ?#xff0c;因此我們會(huì)將其通過(guò)電子郵件發(fā)送給他們。

If you want to type the address into the “To” field you can, or you can pluck the lucky name from your address book. Don’t have an address book set up? Read about how to create and manage contacts, including how to import your contacts from Gmail right into Outlook.

如果您想在“收件人”字段中輸入地址，則可以，也可以從地址簿中提取幸運(yùn)的名字。 還沒(méi)有建立通訊錄嗎？ 了解有關(guān)如何創(chuàng)建和管理聯(lián)系人的信息，包括如何將Gmail中的聯(lián)系人直接導(dǎo)入Outlook。

That recipient will get an e-mail then with the option to “Accept” or “Decline.” We don’t want to make the boss upset, so we’ll just go ahead and accept the task. Besides, talking about work stuff is never a bad idea!

該收件人將收到一封電子郵件，然后選擇“接受”或“拒絕”。 我們不想讓老板不高興，所以我們就繼續(xù)接受任務(wù)。 此外，談?wù)摴ぷ鲀?nèi)容絕不是一個(gè)壞主意！

Finally, if the powers-that-be want to know the progress (or lack thereof) on your currently assigned task. You can send them a status report.

最后，如果有能力的人想知道您當(dāng)前分配的任務(wù)的進(jìn)度(或缺少進(jìn)度)。 您可以向他們發(fā)送狀態(tài)報(bào)告。

Overall, the average home Outlook user is more likely to use tasks as a means of getting errands done or ticking chores off at home, but it’s useful to know the full range of your task-making abilities. Let’s move on now to the rest of the Home ribbon and talk about what you can do to manage task from there.

總體而言，普通的家庭Outlook用戶更可能使用任務(wù)來(lái)完成任務(wù)或在家完成瑣事，但是了解全部任務(wù)制定能力很有用。 現(xiàn)在讓我們繼續(xù)執(zhí)行Home功能區(qū)的其余部分，并討論可以從那里管理任務(wù)的方法。

管理任務(wù)和按視圖排序 (Managing Tasks and Sorting by View)

During the course of your week, some tasks will get done, and some won’t. The ones that you complete, you can mark as complete and forget about. But the ones that you don’t get to will need to be managed somehow or you’ll just have an ever-growing list of blown tasks.

在一周的過(guò)程中，有些任務(wù)會(huì)完成，有些則不會(huì)。 完成后，您可以將其標(biāo)記為完成而忘記。 但是，您需要以某種方式管理那些您不熟悉的任務(wù)，否則您將擁有越來(lái)越多的繁瑣任務(wù)列表。

There’s a few ways to manage them. Let’s look at that area of the Ribbon and then show you how to make the most of these tools.

有幾種方法可以管理它們。 讓我們看一下功能區(qū)的那個(gè)區(qū)域，然后向您展示如何充分利用這些工具。

Clicking the “Remove from List” button will mark it as complete and remove it from the list. If Outlook encounters a problem, such as if the task is recurring, or it is incomplete, it will ask you what you want to do about it.

單擊“從列表中刪除”按鈕會(huì)將其標(biāo)記為完成并將其從列表中刪除。 如果Outlook遇到問(wèn)題(例如重復(fù)執(zhí)行任務(wù)或任務(wù)不完整)，它將詢問(wèn)您要執(zhí)行的操作。

You can also work directly with the tasks you see in your task list. Check out the following screenshot for more details. You see that you can simply click the flag icon to mark it as complete, or you can right-click to see your follow-up options.

您也可以直接處理在任務(wù)列表中看到的任務(wù)。 請(qǐng)查看以下屏幕截圖以獲取更多詳細(xì)信息。 您會(huì)看到您可以簡(jiǎn)單地單擊標(biāo)記圖標(biāo)將其標(biāo)記為已完成，或者可以右鍵單擊以查看后續(xù)選項(xiàng)。

You see here in the next screenshot, that our task “sit around watching football with our feet up” is due tomorrow, but we’ve also marked it for follow-up next week as well. Creating a follow-up task basically duplicates it for the time that best suits you to possibly complete it. In this case, we could mark tomorrow’s task as complete or remove it, but that duplicate task would still be due next week.

您可以在下一個(gè)屏幕截圖中看到，我們的任務(wù)“坐在腳上看足球”將在明天到期，但我們也已將其標(biāo)記為下周的后續(xù)行動(dòng)。 創(chuàng)建后續(xù)任務(wù)基本上會(huì)在最適合您完成任務(wù)的時(shí)間內(nèi)復(fù)制它。 在這種情況下，我們可以將明天的任務(wù)標(biāo)記為已完成或?qū)⑵鋭h除，但是重復(fù)的任務(wù)仍將在下周到期。

Note, you can follow-up tasks from one of five preset intervals, or you can create a custom follow-up.

請(qǐng)注意，您可以從五個(gè)預(yù)設(shè)間隔之一中跟蹤任務(wù)，也可以創(chuàng)建自定義跟蹤。

Finally, changing your view can help slice through a large body of tasks. If it isn’t shown on the Ribbon, you can click the “Change View” button and you will see these options.

最后，更改視圖可以幫助分解大量任務(wù)。 如果功能區(qū)上未顯示它，則可以單擊“更改視圖”按鈕，您將看到這些選項(xiàng)。

Here’s what a simple list might look like. The view doesn’t discriminate between states of completion or categories, or anything else. It just presents all your past, present, and future tasks in one simple view.

這是一個(gè)簡(jiǎn)單的列表。 該視圖不會(huì)區(qū)分完成狀態(tài)或類別，或其他任何狀態(tài)。 它僅以一個(gè)簡(jiǎn)單的視圖顯示您過(guò)去，現(xiàn)在和將來(lái)的所有任務(wù)。

On the other hand, if we sort our view by active tasks, we see things are narrowed down a great deal for us.

另一方面，如果我們按活動(dòng)任務(wù)對(duì)視圖進(jìn)行排序，則會(huì)發(fā)現(xiàn)事情對(duì)我們來(lái)說(shuō)縮小了很多。

Always remember to change your task view so you quickly sort through or hide them for maximum productivity potential!

切記要更改任務(wù)視圖，以便快速排序或隱藏它們以最大程度地提高生產(chǎn)力！

任務(wù)選項(xiàng) (Tasks Options)

Lastly, let’s acquaint or reacquaint ourselves with task options. The task options will let you change settings and alter their behavior and appearance. You can reach them from the File menu, by?clicking “Options -> Tasks.”

最后，讓我們熟悉或重新認(rèn)識(shí)任務(wù)選項(xiàng)。 使用任務(wù)選項(xiàng)，您可以更改設(shè)置并更改其行為和外觀。 您可以通過(guò)單擊“選項(xiàng)->任務(wù)”從“文件”菜單訪問(wèn)它們。

You can set options for reminders on tasks with due dates, overdue and completed task colors, work hours, and other simple tweaks. So now, if you want overdue tasks to be bright blue or you want default reminders at the end of the day instead of beginning, you can make the changes here.

您可以為具有到期日，過(guò)期和已完成任務(wù)的顏色，工作時(shí)間以及其他簡(jiǎn)單調(diào)整的任務(wù)設(shè)置提醒選項(xiàng)。 因此，現(xiàn)在，如果您希望過(guò)期的任務(wù)變?yōu)榱了{(lán)色，或者希望在一天的末尾而不是開(kāi)始時(shí)使用默認(rèn)提醒，則可以在此處進(jìn)行更改。

As you can tell, Outlook is revealing itself to be a very well-rounded application, and we haven’t even talked yet about calendaring and notes yet! We hope you’re able to use Tasks to rev up your organization?skills a couple notches. They’re really easy to set and assign, and it’s nice to have those reminders and to watch all the things on your list slowly get checked off.

如您所知，Outlook正在展示自己是一個(gè)非常全面的應(yīng)用程序，而我們甚至還沒(méi)有談?wù)撊諝v和便箋！ 我們希望您能夠使用“任務(wù)”提高您的組織技能幾個(gè)等級(jí)。 它們真的很容易設(shè)置和分配，很高興收到這些提醒并觀看列表中的所有內(nèi)容，然后慢慢檢查。

In the meantime, we’re interested in hearing from you. Have a question or comment you’d like to leave with us? Drop in on our discussion forum and fire away.

在此期間，我們很高興收到您的來(lái)信。 您有什么問(wèn)題想發(fā)表評(píng)論嗎？ 進(jìn)入我們的討論論壇，然后開(kāi)除。

翻譯自: https://www.howtogeek.com/203262/beginner-how-to-create-and-manage-tasks-in-outlook-2013/

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